PrompTips

To become an expert prompter with Gemini for Google Workspace, you must move beyond simple one-line requests. The most successful prompts average around 21 words, yet many users stop at nine.

According to the Prompting 101 Guide, here are the most critical takeaways for mastering this skill:

1. The "Four Pillars" Framework

Expert prompts are built using a combination of these four areas to provide maximum clarity:

 * Persona: Tell Gemini who it should be (e.g., "You are a B2B sales director").

 * Task: Clearly state what you need it to do using a verb or command—this is the most important component.

 * Context: Provide background details, such as who the audience is or which files to reference.

 * Format: Specify how the output should look, such as a table, bulleted list, or a specific word count limit.

2. Expert Iteration Strategies

Expert prompting is a conversation, not a one-time transaction.

 * "Make this a power prompt": When using Gemini Advanced, start your prompt with this phrase to have Gemini act as your editor and suggest improvements.

 * Refine and Fine-tune: If the first result isn't perfect, use follow-up prompts to change the tone, add constraints, or elaborate on a specific point.

 * Break it Up: For complex, multi-step projects, break your request into separate, smaller prompts to ensure the AI stays focused and accurate.

3. Leveraging Your Knowledge Base

The true power for a businessman lies in connecting Gemini to your actual data:

 * The "@" Symbol: Use "@file name" in the side panels of Gmail, Docs, or Sheets to pull context directly from your Google Drive.

 * Cross-App Workflows: You can summarize an email thread in Gmail, export that summary to a Doc, and then use Gemini in Slides to generate a presentation based on that Doc—all without switching tabs.

4. Critical Quality Control

 * Review for Accuracy: While the models are improving daily, they can sometimes produce unpredictable responses. Always review the output for clarity and relevance before putting it into action.

 * Privacy Guardrails: Your data remains in your Workspace environment and is not used to train the AI models.

Would you like me to take one of your recent business tasks and show you how to rewrite it as a "power prompt" using these principles?